Finance Hub Help
Operational finance workflow for agents: accurate records first, clean export handoff second.
What Finance Hub Is For
Finance Hub is an operational ledger for managed property finance. It tracks rent due, receipts, maintenance costs, ad hoc entries, status changes, statement generation, and export packs in one workflow.
Scope: It is not a full corporate bookkeeping package. Use accounting software for full statutory accounts and filings.
Daily Operating Sequence
- Confirm finance account settings and VAT status are correct.
- Check property rent profiles before monthly generation.
- Generate rent due and linked management fee entries.
- Convert open maintenance items into expense entries where relevant.
- Review ledger filters for unpaid, overdue, maintenance, and rent.
- Update statuses only when evidence exists (paid, overdue, etc.).
- Preview statement by property/date/status, then export CSV if needed.
- Run MTD/accountant export pack after QA.
Entry Composer Rules
- Keep entries linked to a property whenever possible.
- Use clear descriptions so handover staff can understand quickly.
- Set VAT amount and code deliberately, not by guess.
- Use linked entity fields when tied to maintenance, rent schedule, or other records.
- Attach evidence URL when available to reduce disputes later.
Statements and Exports
Landlord Statement
- Filter by property, date range, and payment status.
- Preview totals before download.
- Use statement CSV as communication/output, not as the source ledger.
MTD Export Pack
- Pick export profile (Generic, Xero, QuickBooks, FreeAgent, Sage).
- Pick period and status filter.
- After export, rows are locked to protect reporting integrity.
Unlock policy: unlock exported rows only for genuine corrections, with a specific written reason.
Role Access Model
- Owner / Manager: full finance actions including account setup and unlock.
- Finance Editor: create entries and exports, but restricted on account setup and unlock.
- Viewer: review and statement generation only; no editing actions.
Common Mistakes To Avoid
- Generating monthly rent twice for the same property/month.
- Marking paid before proof is available.
- Leaving ad hoc invoice counterparty blank.
- Treating export unlock as routine instead of exception handling.
- Using free-text notes instead of structured status fields.
If the facts are unclear, pause and confirm before changing finance status values.